HR & Admin specialist (Full Time)

Responsibilities

  • Booking meetings and maintaining the executive’s agenda and assisting in planning appointments, board meetings, conferences etc.
  • Manage HR activities and overall recruitment process
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements 
  • Handle confidential documents ensuring they remain secure
  • Provide assistance in bookkeeping for the financial team
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
  • Support in developing processes and internal policies
  • Maintaining physical and digital personnel records like employment contracts.
  • Create and distribute guidelines and FAQ documents about company policies
  • Gather payroll data like bank accounts and working days
  • Publish and remove job ads
  • Schedule job interviews and contact candidates as needed
  • Prepare reports and presentations on HR-related metrics like total number of hires by department
  • Receive and screen phone calls and redirect them when appropriate
  • Develop training and onboarding material
  • Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)

Requirements

  • Proven experience as executive secretary or similar administrative role.
  • Proficient in MS Office or google products.
  • In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of the relevant industry.
  • Familiarity with basic research methods and reporting techniques.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.
  • Integrity and confidentiality.
  • Degree in business administration or relative field.
  • Basic knowledge of labor legislation, Gosi & HRDF.
  • Good English language.